Digital Vision Search Ltd (”We”) are committed to protecting and respecting your privacy. 

Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our  associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group). 

This notice sets out the basis on which any personal data we collect from you, or that you  provide to us, will be processed by us. 

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new  regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation  aims to harmonise data protection legislation across EU member states, enhancing privacy  rights for individuals and providing a strict framework within which commercial organisations  can legally operate. 

Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will  be applicable in the UK from 25th May 2018. The Government intends for the GDPR to  continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the  current Data Protection Act in due course. 

Your new rights under the GDPR are set out in this notice but will only apply once the GDPR  becomes law on 25th May 2018. 

Please read the following carefully to understand our views and practices regarding your  personal data and how we will treat it. 

For the purposes of data protection legislation in force from time to time the data  controller is Digital Vision Search Ltd of: 

Kemp House 

152-160 City Road 


Our Data Protection Officer is Sophie Hendley

Who we are and what we do 

We are a recruitment agency as defined in the Employment Agencies and Employment  Businesses Regulations 2003 (our business). 

We collect the personal data of the following types of people to allow us to undertake our  business; 

Prospective and placed candidates for permanent or temporary roles; 

Prospective and live client contacts; 

Supplier contacts to support our services; Employees, consultants, temporary  workers; 

We collect information about you to carry out our core business and ancillary activities. Information you give to us or we collect about you. 

This is information about you that you give us by or by with us by phone, e-mail or  otherwise. It includes information you provide when you register to use our site, to enter  our database, subscribe to our services, and when you report a problem with our site. 

The information you give us or we collect about you may include your name, address,  private and corporate e-mail address and phone number, financial information, compliance  documentation and references verifying your qualifications and experience and your right to  work in the United Kingdom, curriculum vitae and photograph, links to your professional  profiles available in the public domain 

e.g. LinkedIn, Twitter, business Facebook or corporate website. 

Information we collect about you when you visit our website. 

With regard to each of your visits to our site we will automatically collect the following  information: your login information if applicable, browser type and version, and country; 

Information we obtain from other sources. 

This is information we obtain about you from other sources such as LinkedIn, corporate  websites, job board websites, online CV libraries, your business card, personal  recommendations, and others. In this case we will inform you, by sending you this privacy  notice, within a maximum of 30 days of collecting the data of the fact we hold personal data  about you, the source the personal data originates from and whether it came from publicly  accessible sources, and for what purpose we intend to retain and process your personal  data.

We are working closely with third parties including companies within our Group, business  partners, sub-contractors in technical, professional, payment and other services, advertising  networks, analytics providers, search information providers, credit reference agencies,  

professional advisors and others. We may receive information about you from them for the  purposes of our recruitment services and ancillary support services. 

Purposes of the processing and the legal basis for the processing 

We use information held about you in the following ways: 

To carry out our obligations arising from any contracts we intend to enter into or have  entered into between you and us and to provide you with the information, products and  services that you request from us or we think will be of interest to you because it is relevant  to your career or to your organisation. 

The core service we offer to our candidates and clients is the introduction of candidates to  our clients for the purpose of temporary or permanent engagement. However, our service  expands to supporting individuals throughout their career and to supporting businesses’  resourcing needs and strategies. 

Our legal basis for the processing of personal data is our legitimate business interests,  described in more detail below, although we will also rely on contract, legal obligation and  consent for specific uses of data. 

We will rely on contract if we are negotiating or have entered into a placement agreement  with you or your organisation or any other contract to provide services to you or receive  services from you or your organisation. 

We will rely on legal obligation if we are legally required to hold information on to you to  fulfil our legal obligations. 

We will in some circumstances rely on consent for particular uses of your data and you will  be asked for your express consent, if legally required. Examples of when consent may be the  lawful basis for processing include permission to introduce you to a client (if you are a  candidate). 

Our Legitimate Business Interests 

Our legitimate interests in collecting and retaining your personal data is described below: 

As a recruitment business and recruitment agency we introduce candidates to clients for  permanent employment, temporary worker placements or independent professional 

contracts. The exchange of personal data of our candidates and our client contacts is a  fundamental, essential part of this process. 

In order to support our candidates’ career aspirations and our clients’ resourcing needs we  require a database of candidate and client personal data containing historical information as  well as current resourcing requirements. 

To maintain, expand and develop our business we need to record the personal data of  prospective candidates and client contacts. 

When we send a client your CV, it has only your name, rough area that you live in,  qualifications and employment history. No personal contact details are included. We make  it clear to any client that upon receiving your CV that they are responsible for the protection  of your data and that if you are not suitable for the client that your CV is deleted as a matter  of due course. 


Should we want or need to rely on consent to lawfully process your data we will request  your consent orally, by email or by an online process for the specific activity we require  consent for and record your response on our system. Where consent is the lawful basis for  our processing you have the right to withdraw your consent to this particular processing at  any time. 

Other Uses we will make of your data: 

  • Use of our website;
  • to notify you about changes to our service;
  • to ensure that content from our site is presented in the most effective manner for  you and for your computer. 

We will use this information: 

  • to administer our site and for internal operations, including troubleshooting, data  analysis, testing, research, statistical and survey purposes; 
  • to improve our site to ensure that content is presented in the most effective manner  for you and for your computer; 
  • to allow you to participate in interactive features of our service, when you choose to  do so; 
  • as part of our efforts to keep our site safe and secure; 
  • to measure or understand the effectiveness of advertising we serve to you and  others, and to deliver relevant advertising to you; 
  • to make suggestions and recommendations to you and other users of our site about  goods or services that may interest you or them.

We do not undertake automated decision making or profiling. We do use our computer  systems to search and identify personal data in accordance with parameters set by a person.  A person will always be involved in the decision-making process. 

All staff within our Group are GDPR trained by the British assessment BUREA and internally  so that they are aware of their obligations regarding your personal data. 


Our website uses cookies to distinguish you from other users of our website. This helps us to  provide you with a good experience when you browse our website and also allows us to  improve our site. 

Disclosure of your information inside and outside of the EEA 

We will share your personal information with: 

Any member of our group both in the EEA and outside of the EEA. Selected third parties  including: 

• clients for the purpose of introducing candidates to them; 

• candidates for the purpose of arranging interviews and engagements; • clients, business partners, suppliers and sub-contractors for the performance and  compliance obligations of any contract we enter into with them or you; 

We will disclose your personal information to third parties: 

• In the event that we sell or buy any business or assets, in which case we will disclose  your personal data to the prospective seller or buyer of such business or assets. • If we or any of our subsidiaries or substantially all of its assets are acquired by a third  party, in which case personal data held by it about its customers will be one of the  transferred assets. 

• If we are under a duty to disclose or share your personal data in order to comply  with any legal obligation, or in order to enforce or apply our terms of use [and other  agreements; or to protect the rights, property, or safety of Alfen technology , our  customers, or others. This includes exchanging information with other companies  and organisations for the purposes of fraud protection and credit risk reduction. 

The lawful basis for the third-party processing will include: 

• Their own legitimate business interests in processing your personal data, in most  cases to fulfil their internal resourcing needs; 

• satisfaction of their contractual obligations to us as our data processor; • for the  purpose of a contract in place or in contemplation; 

• to fulfil their legal obligations.

Where we store and process your personal data 

The data that we collect from you may/will be transferred to, and stored at, a destination  outside the European Economic Area (”EEA”). It may be transferred to third parties outside  of the EEA for the purpose of our recruitment services. It may/will also be processed by staff  operating outside the EEA who work for us or for one of our suppliers. This includes staff  engaged in, among other things, our recruitment services and the provision of support  services. 

By submitting your personal data, you agree to this transfer, storing or processing. We take  all steps reasonably necessary to ensure that your data is treated securely and in  accordance with this privacy notice. 

All information you provide to us is stored on our secure servers. Any payment transactions  will be encrypted. Where we have given you (or where you have chosen) a password which  enables you to access certain parts of our site, you are responsible for keeping this  password confidential. We ask you not to share a password with anyone. 

Unfortunately, the transmission of information via the internet is not completely secure.  Although we will do our best to protect your personal data, we cannot guarantee the  security of your data transmitted to our site; any transmission is at your own risk. Once we  have received your information, we will use strict procedures and security features to try to  prevent unauthorised access. 

Retention of your data 

We understand our legal duty to retain accurate data and only retain personal data for as  long as we need it for our legitimate business interests and that you are happy for us to do  so. Accordingly, we have a data retention notice and run data routines to remove data that  we no longer have a legitimate business interest in maintaining. 

We do the following to try to ensure our data is accurate: 

We segregate our data so that we keep different types of data for different time periods.  The criteria we use to determine whether we should retain your personal data includes: 

• the nature of the personal data; 

• its perceived accuracy; 

• our legal obligations; 

• whether an interview or placement has been arranged; and 

• our recruitment expertise and knowledge of the industry by country, sector and job  role.

We may archive part or all of your personal data or retain it on our financial systems only,  deleting all or part of it from our main Customer Relationship Manager (CRM) system. We  may pseudonymise parts of your data, particularly following a request for suppression or  

deletion of your data, to ensure that we do not re-enter your personal data on to our  database, unless requested to do so. 

For your information, Pseudonymised Data is created by taking identifying fields within a  database and replacing them with artificial identifiers, or pseudonyms. 

Our current retention notice is available upon request. 

Your rights 

You have the right to ask us not to process your personal data for marketing purposes. We  will usually inform you (before collecting your data) if we intend to use your data for such  purposes or if we intend to disclose your information to any third party for such purposes  

and we will collect express consent from you if legally required prior to using your personal  data for marketing purposes. 

You can exercise your right to accept or prevent such processing by checking certain boxes  on the forms we use to collect your data. You can also exercise the right at any time by  contacting us at our office or at 

Our site may, from time to time, contain links to and from the websites of our partner  networks, advertisers and affiliates. If you follow a link to any of these websites, please note  that these websites have their own privacy policies and that we do not accept any  responsibility or liability for these policies. Please check these policies before you submit  any personal data to these websites. 

The GDPR provides you with the following rights. To: 

Request correction of the personal information that we hold about you. This enables  you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete  or remove personal information where there is no good reason for us continuing to  process it. You also have the right to ask us to delete or remove your personal  information where you have exercised your right to object to processing (see below).

Object to processing of your personal information where we are relying on a  legitimate interest (or those of a third party) and there is something about your  particular situation which makes you want to object to processing on this ground.  You also have the right to object where we are processing your personal information  for direct marketing purposes.

Request the restriction of processing of your personal information. This enables you  to ask us to suspend the processing of personal information about you, for example  if you want us to establish its accuracy or the reason for processing it. 

Request the transfer of your personal information to another party in certain  formats, if practicable. 

Make a complaint to a supervisory body which in the United Kingdom is the  Information Commissioner’s Office. The ICO can be contacted through this link: 

Access to information 

The Data Protection Act 1998 and the GDPR give you the right to access information held  about you. We also encourage you to contact us to ensure your data is accurate and  complete. 

Your right of access can be exercised in accordance with the Act (and the GDPR once it is in  force). Prior to 25th May 2018 any access request under the Data Protection Act will be  subject to a fee of 

£10 to meet our costs in providing you with details of the information we hold about you. 

A subject access request should be submitted to No fee will  apply once the GDPR comes into force. 

Changes to our privacy notice 

Any changes we make to our privacy notice in the future will be posted on this page and,  where appropriate, notified to you by e-mail. Please check back frequently to see any  updates or changes to our privacy notice. 


Questions, comments and requests regarding this privacy notice are welcomed and should  be addressed to